Software For Background Checks

Software for Background Checks: What Should You Look For?

The right software for employment background checks can bring candidate information, screening checks, referencing and compliance workflows together in one place, helping recruitment and HR teams manage the process more efficiently.

Using software for background checks enables businesses to centralise their hiring processes, ensuring thorough vetting and compliance.

This is particularly important in compliance-driven sectors where organisations need to demonstrate that the appropriate checks have been completed before an individual starts work.

However, not all employment screening platforms work in the same way.

Before choosing a provider, there are five questions worth asking:

Is the software straightforward for both recruiters and candidates to use?

Effective software for background checks simplifies the candidate experience.
Can it reduce manual administration and improve the efficiency of screening?
How does the software support your compliance requirements?
Can it securely manage candidate data and documents?
Does it support the checks and workflows required by your organisation or sector?

At EBC Global, our background screening software is designed to help employers, recruitment agencies and compliance teams manage employment screening through one secure platform.

EBC Global Pro allows organisations to manage the complete screening journey, from collecting candidate information through to completing checks, tracking progress and producing a final vetting report.

Our software for background checks is equipped with features that enhance the overall efficiency of screening.

Here are five ways EBC Global Pro can help organisations manage employment background checks.

1. Manage Candidate Data and Background Checks in One Place

Choosing the right software for background checks can significantly impact your recruitment success.

One of the biggest considerations when choosing software for employment background checks is how candidate information moves through the screening process.

With EBC Global Pro, organisations can send candidates a customised application form requesting the information and documentation required for the appropriate vetting workflow.

Once the candidate returns their information, teams can review the application and begin the relevant screening checks.

Depending on your requirements, these can include:

Our software for background checks supports various vetting processes tailored to your needs.

DBS criminal record checks
Digital Right to Work and ID verification
International criminal record checks
Employment History Verification
UK credit checks
Social Media screening (Online checks)
International Sanctions and PEP checks
DVLA driving licence checks
Disclosure Scotland checks

Candidate data can be pre-filled into the relevant sections of the file, reducing the need to repeatedly enter the same information.

Choosing the right software for background checks is vital for streamlining hiring.

Investing in quality software for background checks can lead to better hiring outcomes.

Completed screening results and certificates can then be returned to the candidate file, giving your team greater visibility over the complete screening journey.

2. Automate Manual Employment Screening Processes

Employment screening can involve a significant amount of repetitive administration, particularly when organisations are recruiting at scale.

Employers can leverage software for background checks to ensure a thorough vetting process.

This is where automation can make a major difference.

Rather than relying on spreadsheets, email chains and disconnected systems, EBC Global Pro allows organisations to build structured screening workflows around their recruitment and compliance requirements.

Teams can manage checks, candidate progress, documentation, referencing and outstanding tasks from one platform.

Automated features can also help teams manage processes such as reference requests and chasing, reducing the amount of time spent manually following up with referees.

For organisations that want screening to take place within an existing ATS, CRM or workforce management system, EBC Global also provides an Employment Screening API.

This means businesses can choose between managing screening through EBC Global Pro or integrating employment checks into their existing technology.

This software for background checks is designed to integrate seamlessly with your existing processes.

3. Configure Screening Around Your Organisation

The background checks required for one organisation may be very different from those required for another.

Requirements can vary according to the role, industry, level of responsibility and relevant regulations or standards.

EBC Global Pro is built to support organisations operating across compliance-driven sectors including:

Rather than approaching every candidate in exactly the same way, screening workflows can be configured around the checks and processes your organisation requires.

This is particularly useful for businesses managing different roles or large numbers of candidates, where maintaining consistency across the screening process is essential.

With effective software for background checks, organisations can significantly enhance their hiring strategies.

4. Track Progress and Produce Clear Reports

Visibility is another important consideration when choosing software for employment background checks.

Investing in software for background checks can help organisations save time and resources.

Recruitment and compliance teams need to know which checks have been requested, which have been completed and what is still outstanding.

EBC Global Pro provides a central place to track candidate progress throughout the screening journey.

Once the required screening has been completed, the platform can consolidate completed checks and certificates into a final downloadable PDF report.

This creates a clear record of the screening completed for an individual and makes it easier for organisations to access the information required for internal reviews or audits.

Instead of searching through separate systems, emails and documents, teams have a more structured record of the completed screening process.

Pre employment screening software platform - EBC Global Pro

5. Create a Final Vetting Report

Our software for background checks provides businesses with the ability to easily track compliance.

Completing the individual background checks is only one part of effective employment screening.

Organisations also need a clear record of what has been completed.

EBC Global Pro can bring completed background checks, screening results and compliance certificates together into a final vetting report.

Depending on the checks completed, the candidate file can contain information relating to areas such as criminal record checks, Right to Work, identity verification, employment history, references, and any other supporting documentation.

This helps create a more organised screening record while giving recruitment and compliance teams a clear overview of the checks completed for each candidate.

Incorporating software for background checks can ensure compliance with regulations.

How Secure Is Employment Background Check Software?

Security should be a major consideration when selecting any software for employment background checks.

Security features in software for background checks protect sensitive information effectively.

Employment screening involves handling sensitive candidate information, identity documents and screening results, so organisations should understand how their chosen provider approaches information security and compliance.

EBC Global is independently accredited against recognised industry standards, including ISO 27001 and Cyber Essentials.

EBC Global is also a DBS Responsible Organisation and Registered Body and integrates directly with UK government bodies for a range of employment screening checks.

These measures form part of our approach to delivering secure and compliant background screening software for employers, recruiters and organisations managing ongoing candidate vetting.

Choosing Software for Background Checks

Our software for background checks can enhance the overall candidate vetting process.

The right employment screening technology should do more than simply allow you to order an individual check.

It should help you manage the complete process.

That means collecting candidate information securely, completing the appropriate checks, tracking progress, reducing repetitive administration and maintaining a clear record of the screening that has taken place.

Utilising software for background checks can help mitigate risks associated with hiring.

EBC Global Pro brings these processes together within one employment screening platform, helping organisations automate background checks and manage candidate vetting from initial application through to the final compliance report.

For organisations that would prefer to integrate checks directly into an existing ATS, CRM, HR or workforce management platform, EBC Global’s API provides another route to automated employment screening.

Whether you’re screening a handful of candidates or managing high-volume recruitment, the aim is the same: make employment screening easier to manage without compromising your compliance processes.

Want to See EBC Global Pro in Action?

Let our software for background checks simplify your recruitment and compliance challenges.

If you’re looking for software for employment background checks, you can explore EBC Global Pro and see how the platform can support your recruitment, onboarding and compliance processes.

Free 12-day recruitment screening trial

EBC Global Pro

EBC Global API

EBC Global Pro

EBC Global API

Software For Background Checks | EBC Global