Employment Check Lite
Digital application form - paperless collection of data & documents
Your company's application process just got easier...for you and your candidate.
Employment Check Lite (formerly known as dataScoop) is not just a digital application form, but your comprehensive job application process.
Send a secure link and collect the data and documents you need. Lite follows your exact process and requirements for your business/sector.
Never lose paperwork, never miss a process and be fully GDPR-compliant.
How does Lite work?
Employment Check Lite's platform allows you to collect your candidate's data quickly and securely.
Less time on admin work. More time on sourcing the right talent for your organisation or clients.
Employment Check Lite collects:
✓ Personal details
✓ Photo ID: passport
✓ Driving licence
✓ Work history
✓ Digital consent form
✓ Medical
✓ Any bespoke forms
+ More
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Your way:
✓ Set an application process
✓ Build in your rules & forms
✓ Review applications
✓ Secure storage / GDPR compliance
✓ Transfer data to automate references
✓ Transfer to instant employment checks
✓ Zero data entry!
Apply for instant background
checks
The checks in detail
Right to work
All employers in the UK have a legal responsibility to prevent illegal working and must complete right to work checks on every person they hire. You do this by conducting right to work checks before you employ someone in line with Home Office guidance.
If a business is found guilty of employing someone whom you knew or had ‘reasonable cause to believe’ did not have the right to work in the UK, they could receive fines of up to £20,000 for each illegal worker and a 5-year prison sentence, as well as an unlimited fine.
From documents provided (passport, visa, etc) a number of checks take place to ensure the document/s presented are genuine, to give the bearer the right to work in the United Kingdom in line with Home Office regulations. A report is compiled that confirms or rejects the documents provided.
It is based on the following factors:
- Visual Authenticity – Checks the non-data elements appear correct, such as the fonts, layout, etc. This also looks at whether there has been digital or physical tampering with the document/s
- Image Integrity – Ensures the documents provided are of an acceptable, legible quality
- Data Validation – Validates MRZ (Machine Readable Zone) lines and document numbers are correct
- Data Consistency – Ascertains whether data represented in multiple places on the document is consistent e.g., between MRZ lines and OCR extracted text on passports
- Data Comparison – This checks document against data provided
- Police Record – Checks that the documents presented are not on lost or stolen databases.
Processing time:
Electronic report (through Employment Check Pro, Lite, and App): Instant to 2 hours
Find out more about right to work checks here
DBS Checks
A basic criminal record check that covers England and Wales. This can be used for any position or purpose. It contains details of convictions and cautions from the Police National Computer (PNC), “that are considered to be unspent under the terms of the Rehabilitation of Offenders Act (ROA) 1974”. These checks are required for (but not limited to) roles within the Aviation, Hospitality, Retail, Finance, and the Logistics sectors.
You can easily apply for a DBS Basic on Employment Check Pro or if an applicant has downloaded our free Employment Check App. It only takes a couple of clicks and takes less than 1 minute.
You can pay for a DBS basic check in the following ways:
- Business - Through Employment Check Pro via:
- Credits
- Invoice
- Direct Debit
- Individual - Candidates can pay for employment checks via:
- PayPal
- Through Employment Check App
You will receive a fast, electronic result in the form of a PDF certificate that includes the candidate’s criminal status i.e., none recorded, the certificate number, application number, and basic applicant details.
Most DBS Basic checks are processed within 48 hours of the DBS receiving them. A hard copy certificate arrives (on average) within 4-5 working days. Note, some applications are subject to more detailed checks, which can take up to 14 days (depending on a number of circumstances). Please be patient as this is down to the Disclosure Barring Service vetting process.
Find out more about DBS checks here
Processing times:
Electronic result: approx. 15 minutes
Hard copy certificate: 4-5 working days (average)
For more information on DBS Checks, click here.
UK Credit Check
A credit check determines, from several sources, an individual’s financial background. Personal details are checked against Equifax databases to check for County Court Judgements (CCJs), bankruptcies, voluntary arrangements, decrees, and administration orders.
The aim is to help employers understand the financial situation of a candidate and reduce the risk of fraud.
Whilst it is mandatory requirement for financial service employees to have a UK Credit Check, it also provides valuable insight into a new employee’s financial background (and their trustworthiness) a significant benefit in any industry.
The check takes a couple of seconds to apply for through Employment Check Pro, Lite, and the App. Results can be instant to a couple of hours, depending on the complexity of the candidate’s background.
Processing time:
Electronic report (through Employment Check Pro, Lite, and App): Instant to 2 hours
International Sanctions List Check
A sanctions check provides you with information to check if any new employee is connected to terrorism, money laundering, drugs, arms dealing, war crimes, fraud and other illegal activities. The sources include the FBI, The United Nations, The European Union, HMRC, Interpol, and many other international financial government bodies and law enforcement agencies.
It is the only international background check that utilises global databases, and helps organisations ensure employees have no background of international crime, fraud, or will bring about negative media attention.
Thousands of databases are searched, and the result is set to a formula of a 95% match that considers place of birth, date of birth, and spelling of name. From the results provided, you may be required to investigate further based on the details and documents provided by your applicant.
Processing time:
The check takes a couple of seconds to apply for through the system.
Electronic results: Instant to 2 hours (average)
Read more about Sanctions Searches here
DVLA - Driving Licence Check
Searches the DVLA database to check if the licence holder has any penalty points, endorsements or driving bans. It also provides you with a report on what they can drive by vehicle category.
You can set Employment Check to automatically check licences quarterly, biannually or annually with alerts for any issues.
Disclosure Scotland - Criminal Checks
If you need a criminal check done for Scotland we provide you with a fast and easy solution
Receive an instant e-notification and hard copy certificate in the post fast!
The checks in detail
Employment Check Lite increases efficiency and productivity
Less: paperwork, printing, filing and photocopying
Reduced: administration time, GDPR-fails, data entry and mistakes
Paperless consent and application forms (bespoke form options also available)
Use Lite and benefit from:
✓ x1 standard digital application form (collects documents and data).
✓ Data collection: personal details, work history, address history, etc.
✓ Document collection: passport, proof of address, proof of NI, driving licence.
✓ Get applicant consent for references, criminal and other checks, privacy and GDPR.
✓ Review applications: work history, number references, companies no longer trading, companies overseas that may cause issues.
✓ Verify and transfer to references and compliance in Pro as well as apply for employment checks.
✓ PDF of completed application form with all data and documents pack to save, transfer or print.
✓ Time and date stamp of all activity, requests and completed actions.
✓ Apply for employment checks and transfer data to generate automatic references.
Upgrade to Employment Check Pro:
- Branded with company logo and images.
- Integrated into your website.
- Bespoke application process, your stages, your way.
- x2 different bespoke applications i.e. Driving, Aviation...
- Bespoke forms with digital signature i.e. 48 hour WTD, Contract, Health questionnaire, etc.
- Bespoke requirements i.e. recruitment questions, testing job assigment details, job description.
- Process review and stage tracking.
- Plus many more features. Click here to learn more about Pro.
Background checks made simple. Book a demo today.
To learn more about Lite and how it can improve your background checks and vetting process, fill out the form below to book a demo.
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